1. What personal data of yours do we collect?
If you register to access data within our data catalogue or deposit research data with us we collect the following information:
Controlled data access
If you apply to use controlled access data collections in addition to the information above we collect your IP address, date of birth, nationality and the details of your highest qualification. If you access these data at the UK Data Archive we also record CCTV for the purposes of information security.
Signing up to or attending one of our events
If you sign up to join one of our events (including workshops and webinars) we collect your full name, email address, country, organisation, job title, role and your accessibility and dietary requirements (when attending a workshop).
Signing up to our Biannual Newsletter
If you subscribe to our Biannual Newsletter, we collect your full name and email address.
2. What do we do with your personal data?
The personal data that we collect from you, and you provide to us, are used for authentication, statistical purposes, and for the management of the service (including registration and providing you with access to research data collections in our catalogue).
Your personal data is processed as part of our public task. Where you provide your consent, we will directly communicate to you to market events, training or send our Biannual Newsletter. Your opt-in is required to receive these communications and you have the right to withdraw your consent at any time. If you wish to change your communication preferences, please update your account settings here, and you can unsubscribe from our Newsletter here.
3. How long do we keep your personal data?
We only keep your personal data for as long as is necessary. The decision on the length of time which we will retain your personal data for will depend on the following criteria:
Anonymised statistical and aggregated information which cannot identify you will be retained for longer periods of time.
4. Who do we share your personal data with?
We only share your personal data to provide our services or to comply with legislative, regulatory or contractual obligations. We share this information with (i) a data collection depositor in relation to your use of their data collection, if you breach the terms of our End User Licence, or the data collection depositor requires information on how you have used their data collection; (ii) your own institution or organisation where necessary for the administration of the Service; and (iii) where your research funder requires you to deposit data with us so as to confirm whether you have deposited your research data.
Safeguarded data with additional conditions of access
If you access safeguarded data with additional conditions of access, we share this information, where necessary, with the relevant data controller(s), and with your institution.
Controlled data access
If you access controlled data, we share this information, where necessary, with the relevant data controller(s), and with your institution.
5. Is any of your personal data stored outside the EU?
All of your personal data, that we hold, is stored within the EU.
UK Data Service Biannual Newsletter
6. How is your personal data kept secure?
We take the protection of your data seriously and the UK Data Archive is ISO/IEC 27001:2013 certified. We protect your personal data via the use of various technical and organisational measures which include, encryption and active directory security groups.
7. How can you change your subscription settings with the UK Data Service?
8. What rights do you have?
You have the following rights:
9. How can I contact your Data Protection Officer?
If you have any further questions about our Privacy Notice, please feel free to contact our Data Protection Officer at:
Sara Stock (Data Protection Officer)
University of Essex
10. What can I do if I am unhappy?
If we cannot resolve any data privacy issues, or you are unhappy with our decisions, you have the right to complain to the Information Commissioner’s Office.
11. When was this policy last updated?
This policy was last updated on 24 May 2018.