Secure Lab data COVID-19 update

Non-ONS Secure Access data
ONS Secure Access data

In April we announced that we had been successful in agreeing a set of additional conditions of use that enabled users to access non-ONS Secure Access data from home, on a temporary basis. On 7 May we gained agreement from the UK Statistics Authority for accessing our Secure Lab from home for selected projects using ONS Secure Access data. This necessitates tighter restrictions and requires a separate application process.

The measures mitigate against the additional risks posed by people working outside their institutional environment and provide assurance to data owners. This applies only to the current temporary lockdown period where users are unable to travel to their work site, and ONLY where data owners have agreed.

Users of ONS data will need to submit an application for temporary home-working access for each project: srs_ukds homeworking_request_form.docx (Step 1). Requests will be considered regularly by ONS and the secretariat of the Research Accreditation Panel (RAP). Each application will need to demonstrate how it is meeting both sets of criteria around the A. Purpose of project and B. Urgency and timescales. Once the application for home-working has been approved, users will need to complete the UK Data Service requirements for home working access via our Qualtrics agreement (Step 2). There are tighter restrictions for accessing ONS data and evidence must be submitted to show these have been met (Step 3). One of the tighter restrictions is that the machine used at home (used to remotely connect to the users UK Data Service approved work machine) must be organisational/institutionally provided. At present there are no alternatives other than users going to their workplace to access their computers as usual.

Data owners who have agreed to the new arrangements, and the relevant datasets, are listed below. Please note carefully any additional restrictions required by data owners in the table. Use of data from home not listed below will constitute a breach of the agreement. Users who breach the agreement will face a ban for a minimum of six months from using any data provided by the UK Data Service. New owners are being added regularly, so please continue to check here.

Important note: The home working agreement should not be used for any project using non-ONS Secure Access data in the Secure Lab. This has a separate access protocol see: Secure Lab data COVID-19 update non-ONS.

Instructions:

1. Submit temporary home-working access project proposals to ONS via research.support@ons.gov.uk using this form

2. Only when 1. is approved complete UK Data Service additional agreement ONS Qualtrics.

3. When step 2 is complete submit the evidence to secureforms@ukdataservice.ac.uk

  • screenshots of the following from your home device
    • the web page at https://www.whatismyip.com/my-ip-information/
    • for Windows, the output of running the command “ipconfig /all” in Command Prompt, or for Mac/Linux, the output of running the command "ifconfig -a" in Terminal
  • a description and evidence of your approved VPN, provided by your institution’s IT support department - this must include type of VPN; authentication technology used; what kind of measures are in place to prevent and detect unauthorised access attempts, and what measures are in place to check compliance of endpoints connecting to the VPN.
  • written confirmation from your IT support department that any information security incidents involving your actions, the VPN, or your office or home PC will be reported to UK Data Service.
  • screenshots of the operating system and antivirus update status of your device that verify the device is receiving regular updates.

UK Statistics Authority agreement for Secure Lab access to ONS data Study number (SN) Study
Office for National Statistics (ONS) 6644

Annual Respondents Database, 1973-2008: Secure Access

6664 Annual Inquiry into Foreign Direct Investment, 1996-2017: Secure Access
6689 Annual Survey of Hours and Earnings, 1997-2019: Secure Access
6690 Business Expenditure on Research and Development, 1995-2017: Secure Access
6697 Business Structure Database, 1997-2018: Secure Access
6698 Capital Stock Dataset, 1979 - 2005: Secure Access
6699 UK Innovation Survey, 1994-2016: Secure Access
6700 E-commerce Survey, 2001-2017: Secure Access
6701 Investment in Intangible Assets Survey, 2009-2010: Secure Access
6702 Monthly Wages and Salaries Survey, 2000-2019: Secure Access
6704 New Earnings Survey, 1986-2002: Secure Access
6705 National Employer Skills Survey, 1999-2009: Secure Access
6706 New Earnings Survey Panel Dataset, 1975-2016: Secure Access
6707 Occupational Pension Scheme Survey, 2006-2015: Secure Access
6708 Quarterly Capital Expenditure Survey, 1998-2014: Secure Access
6709 Wealth and Assets Survey, Waves 1-5, 2006-2016: Secure Access
6711 International Trade in Services, 1996-2017: Secure Access
6712 Workplace Employment Relations Survey: 1998-2011: Secure Access
6716 General Lifestyle Survey, 2000-2011: Secure Access
6721 Annual Population Survey, 2004-2019: Secure Access
6725 Annual Population Survey Household, 2004-2018: Secure Access
6726 Monthly Production Inquiry, 1997-2009: Secure Access
6727 Quarterly Labour Force Survey, 1992-2019: Secure Access
6729 Products of the European Community, 1997-2017: Secure Access
6747 Monthly Inquiry into the Distribution and Services Sector, 1997-2009: Secure Access
6839 Workplace Employment Relations Survey: Annual Respondents Database Linked Datasets, 2002-2004: Secure Access
6840 Workplace Employment Relations Survey: Annual Survey of Hours and Earnings Linked Dataset, 2004: Secure Access
6856 Small Business Survey, 2010-2012: Secure Access
6857 Scottish Employer Skills Survey, 2008-2010: Secure Access
6860 Scottish Register of Employment, 1950-1993: Secure Access
6894 DECC Low Emissions R&D Survey, 2008: Secure Access
6898 Quarterly Fuels Inquiry, 1998-2015: Secure Access
7022 Prices Survey Microdata, 1996-2019: Secure Access
7047 Living Costs and Food Survey, 2006-2018: Secure Access
7113 English Business Survey, 2011-2012: Secure Access
7155 MQ5: Investment by Insurance Companies, Pension Funds and Trusts, 1997-2017: Secure Access
7280 Crime Survey for England and Wales, 1996-2018: Secure Access
7303 Patents, Designs and Trade Marks, 2010: Secure Access
7311 Crime Survey for England and Wales, 2011-2018: Secure Access, Low-Level Geographic Data
7421 Vacancy Survey, 2005-2019: Secure Access
7451 Annual Business Survey, 2008-2017: Secure Access
7463 Business Register and Employment Survey, 2009-2018: Secure Access
7674 Labour Force Survey Household Datasets, 2002-2019: Secure Access
7675 Student Income and Expenditure Survey, 2012: Secure Access
7683 Business Structure Database Longitudinal, 1997-2013: Secure Access
7745 Employer Skills Survey, 2011-2017: Secure Access
7755 Monthly Business Survey, 2011-2018: Secure Access
7882 Quarterly Acquisitions and Disposals of Capital Assets Survey, 2015-2016: Secure Access
7908 Labour Force Survey Two-Quarter Longitudinal Dataset, April 2001 - September 2019: Secure Access
7909 Labour Force Survey Five-Quarter Longitudinal Dataset, July 2010 - September 2019: Secure Access
7915 Research into the Barriers to Take-up and Use of Business Support, 2011: Secure Access
7961 Annual Population Survey: Well-Being, April 2011 - March 2015: Secure Access
7989 Annual Respondents Database X, 1998-2014: Secure Access
8043 Births Registrations in England and Wales, 1982-2017: Secure Access
8057 Experimental Dataset of Firm-Level Capital Stocks, 1979-2010: Secure Access
8075 Integrated Household Survey, 2009-2014: Secure Access
8076 Life Opportunities Survey, 2009-2014: Secure Access
8077 National Survey of Bereaved People, 2011-2015: Secure Access
8078 ONS Opinions Survey, Census Religion Module, 2009: Secure Access
8080 ONS Opinions Survey, Cervical Cancer Screening Module, December 2008 and January 2009: Secure Access
8089 ONS Omnibus Survey, Contact After Separation Module, July, October, November and December, 2006 and January and March 2007: Secure Access
8092 ONS Opinions Survey, General Lifestyle Module, 2012, 2013 and 2014:  Secure Access
8093 ONS Opinions Survey, Non-resident Parental Contact Module, April and June-November, 2002 and September – December, 2007 and January, February and December, 2008 and January 2009: Secure Access
8094 ONS Opinions Survey, Illness and Activity Limitation Module, December 2007 and April – June, 2008 Secure Access
8095 ONS Opinions Survey, Contraception Module, 1997-2009: Secure Access
8096 ONS Opinions Survey, Disability Monitoring Module, 2004-2015: Secure Access
8120 Which Burglary Security Devices Work for Whom and in What Context? 2013-2015: Secure Access
8182 Management Practices Survey, 2015: Secure Access
8200 Death Registrations in England and Wales, 1993-2018: Secure Access
8206 Low Carbon and Renewable Energy Economy Survey, 2014-2017: Secure Access
8248 1981 Census Microdata for Great Britain: 9% Sample: Secure Access
8251 Quarterly Survey of Financial Assets and Liabilities, 2014-2016: Secure Access
8253 Effects of Taxes and Benefits on Household Income, 1977-2016: Secure Access
8261 Longitudinal Small Business Survey, 2015-2017: Secure Access
8263 Survey of Innovation and Patent Use, 2013-2015: Secure Access
8271 1971 Census Microdata for Great Britain: 9% Sample: Secure Access
8275 1961 Census Microdata for Great Britain: 9% Sample: Secure Access
8276 London Business Survey, 2014: Secure Access
8457 Longitudinal Inter-Departmental Business Register, 2007-2017: Secure Access
8557 Management and Expectations Survey, 2016: Secure Access
8558 Annual Purchases Survey, 2015-2017: Secure Access
8560 Foreign Direct Investment, 2012-2016: Secure Access

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