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Why cite data?

How do I acknowledge and cite data?

How do I cite census data?

How do I cite multiple data collections?

Some journals ask authors to make available the data used for a publication. How do I comply with this?

 

Why cite data?

The creation of a dataset which is properly documented and usable by other researchers deserves equivalent recognition and acknowledgement to a printed work of scholarship. Citation identifies sources for validation and further research by different researchers. Failure to cite datasets means that valuable data sources will not be indexed by bibliographical services such as social science citation indexes, and more importantly, other researchers who would like to analyse these data may not have sufficient information to acquire them.

 

How do I acknowledge and cite data?

Any publication, whether printed, electronic or broadcast, based wholly or in part on the data collections provided by the UK Data Service must be accompanied by the correct citation and acknowledgement information. 

Details of the citation that should be used are given in the Discover catalogue record for every data collection. 

A citation should include enough information so that the exact version of the data being cited can be located, but does not include information on the sponsor or copyright. A Digital Object Identifier (DOI) is included in the citation. This ensures that even if the location of the data changes, the DOI will always link to the data that was used.

An acknowledgement is a general statement giving credit to the source and distributor and includes copyright information. It can be given at the start of, or within the text, or at the end of the article before the bibliographic references/citations. The information that should be included (e.g. depositor, sponsor) can be found in the 'Study information and citation' file via Discover for every data collection. 

Further information, including examples, is available from our Citing data web page .

 

How do I cite census data?

Information on how to cite census data is available from Census Support citing data.

 

How do I cite multiple data collections?

Each data collection needs to be cited individually. However, if the data collections form a discrete entity they may be grouped into a ‘generic’. One or more of these groups may form a series. If several data collections from a particular group are used, they should have a joint citation.

Further information, including examples, is available from our Citing data web page .

 

Some journals ask authors to make available the data used for a publication. How do I comply with this?

Some journals require authors to submit data alongside a publication so that the published results can be replicated by others. Data obtained from the UK Data Service/UK Data Archive, including subsets and derived data, cannot be submitted to journals alongside publications as this would be a breach of the End User Licence (EUL) that users agree to when registering. However, in most cases it should be sufficient for the author of the publication to supply the journal with information about how an individual can register and access the data used via the UK Data Service.  

For derived data the author can:

  • supply the syntax used to the journal
  • offer the derived data to the UK Data Archive/UK Data Service - it is a requirement of the EUL that any derived data be offered for deposit - see Deposit data

 

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